DATA PRIVACY NOTICE

New Filipino Maritime Agencies, Inc. (NEWFIL)

New Filipino Maritime Agencies, Inc. (NEWFIL) is committed to protecting and respecting the personal data privacy of its data subjects, including seafarers, applicants, employees, principals, and other stakeholders. This Privacy Notice explains how we collect, use, store, share, and protect your personal data in accordance with the Data Privacy Act of 2012.

1. Personal Data We Collect
We may collect the following personal and sensitive personal information, as applicable:

• Full name, gender, place and date of birth
• Residence/permanent address
• Identification details (passport, seaman’s book, TIN, SSS/GSIS numbers)
• Employment, deployment, and crew-related records
• Other information strictly necessary for recruitment, deployment, and related services

2. Purposes of Processing We process your personal data for the following purposes:

1. Crew recruitment, evaluation, and deployment
2. Visa processing and travel arrangements
3. Registration and compliance with DMW/POEA and other government requirements
4. Crew change coordination and operational requirements

Each purpose is processed based on a lawful basis under the Data Privacy Act.

3. Lawful Basis for Processing We process personal data based on one or more of the following lawful bases:

• Performance of a contract
• Compliance with legal obligations (e.g., DMW/POEA requirements)
• Consent, where required by law

4. Data Sharing Your personal data may be shared with:

• Principals and ship owners
• Government agencies such as DMW, POEA, DOLE, and other relevant authorities
• Service providers involved in deployment and operations

All data sharing is governed by appropriate data sharing or data processing agreements.

5. Data Retention Personal data shall be retained only for as long as necessary to fulfill the stated purposes or as required by applicable laws and regulations. Once no longer required, data shall be securely disposed of.

6. Data Subject Rights You have the right to:

• Access your personal data
• Correct inaccurate or outdated information
• Object to processing, where applicable
• Request erasure or blocking of data
• Lodge a complaint with the National Privacy Commission

7. Data Security NEWFIL implements appropriate organizational, physical, and technical security measures to protect your personal data against unauthorized access, loss, misuse, or disclosure.

8. Contact Information For questions, concerns, or to exercise your rights, you may contact our Data Protection Officer at: (02) 8867-3032 or email [email protected] / [email protected]

9. Updates This Privacy Notice may be updated from time to time. The latest version will always be available on our website.

I Agree with the terms and policy